Adding and manipulating PowerPoint Textbox

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To add text to your PowerPoint presentation, you will have to make use of a Textbox. Although many people don’t know this because each time you create a slide in PowerPoint presentation, there are default placeholder boxes and most users only add their text into these placeholder boxes and move on. In this tutorial, I am going to show you how you can explore the default PowerPoint Textbox and how you can also add custom textboxes to make your presentation flexible and convincing.

Inserting PowerPoint Textbox into your presentation

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To add a new textbox to your presentation, Click >>Insert << to switch to the Insert Menu Tab on the PowerPoint Ribbon, on the Insert Tab, in the Text commands section, select >>Text Box<<, observe the cursor as it changes to a plus sign with a longer arrow top. Click and drag to form a shape for the textbox.

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Now you should have a shape similar to the image above, then you can start typing in it. Note that the height of the textbox will continue to adjust as you add more lines of text, but the width remains static until you adjust it further.

If you select some of the default placeholders that comes with your slide, you will notice that they share same properties with the textbox you’ve drawn, which implies they are also PowerPoint textbox created by default.

Moving PowerPoint Textbox

You can move a PowerPoint Textbox by simply clicking, drag and drop. To move a textbox, ensure your cursor appear like a plus sign with four arrow edges. Else you will be dragging and resizing the textbox.

PowerPoint Placeholder

Placeholders in Microsoft PowerPoint are text boxes that are originally designed to hold content within a slide layout. All Microsoft inbuilt slide layouts contain content placeholders. Clicking on the arrow below the New Slide button on PowerPoint Ribbon will display all the already made slide layouts that you can insert into your presentation, and on each layout, you can see content placeholders.

Take a two content slide layout; for instance, you will see three content placeholders: one for the slide’s title, and the other two for the contents. To add text to your slide, click on a placeholder and start typing. You can style the text to your satisfaction, using the formatting options available on the Ribbon.

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You may be wondering how PowerPoint knows which placeholder should appear on each slide. Well, the slide master does the magic. When you click View >> Master Views >> Slide Master, you will see all the slide layouts available for use in your current presentation. The layout on each slide is controlled by the content placeholders on them.

You can Click to select any slide layout and you’ll see the placeholders already added. You can also add new placeholders by clicking on the Insert Placeholder button that appears in the Master Layout group of the Slide Master Tab on the PowerPoint Ribbon. Clicking the top half of the button will add the same placeholder as the last added, to make a choice of which placeholder you add, click the bottom half of the button.

Formatting Text in PowerPoint Presentation

In most cases, you will probably leave the text you type in your PowerPoint slides just as it is, without much formatting. But sometimes you might want to style certain pieces of text to add beauty to your presentation.

To quickly format text in PowerPoint, Select the text by double-clicking on the placeholder and then drag the cursor over the text. As you move the cursor, observe the mini toolbar appears suddenly. This toolbar contains the most commonly used formatting commands that PowerPoint guesses you are likely to make use of.

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Position your cursor on the mini toolbar to make it stay. You can bold text, italicize, change text colours. You can also align text, change typeface and indentation on the mini toolbars.

If you want to do more text formatting, then head over to the Ribbon. Note that the Format contextual tab appears on the ribbon when a text object is selected. The Format contextual tab contains all the different formatting functions. Now let’s take some practical steps in formatting text by doing a little task as an example.

Let’s increase the font size and make some text appear bold. To do that, you select the text and then click ‘B’ on the mini toolbar that appears. To increase the font size, change the value that appears on the toolbar e.g ‘32’.

You can also make text bold by pressing Ctrl+b on your keyboard.

To add special formatting like WordArt to your text Click on the Format contextual tab >> click on the More button in WordArt styles.

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Pick a style that soothes your slide and then, click to apply it. You can hover the mouse over a style to see its live preview before applying it.

Inserting Images into your PowerPoint slide

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To insert an image into your PowerPoint slide; Click Insert >> Images. You see four icons representing the four different ways you can insert images into your slide. We shall view each one below:


Clicking on this icon will direct you to an image, for example, a photo stored, in your PC’s hard drive. You will have to locate the place on your hard drive where you store the picture, then double click on it or select it, and click Insert.

Clip Art (Online Pictures)

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The Clip Art button, allows you to add a Clip Art from the Clip Art panel. The Clip Art Panel is a library of images that comes with versions of PowerPoint, although this feature has been replaced with ‘Online Pictures’ in later versions of PowerPoint.

You can use this panel to find Clip Art images of items stored on your PowerPoint Library during installation.

To insert a Clip Art image, simply click on it.

Screen Shot

This icon allows you to insert a screenshot of your Computer Windows,

When you click the Screenshot Icon, PowerPoint shows you thumbnails of available screenshots, usually all other applications currently running on your desktop with the exception of PowerPoint. Click on any of the thumbnails to insert it into your slide. You can also click Screen Clipping to select the desired area of your screen you want to give a shot.

Photo Album

This icon allows you to insert a full photo album from your computer into your slide.

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