One powerful feature of Ms Word is its ability to manipulate text, hence it is called a word processor. Performing a task in Ms Word could be very daunting if you are not familiar with the tips and tricks of Ms Word Text Manipulation. In this tutorial, I will show you some of the tricks you need to master Ms Word text manipulation.
This tutorial covers how to:
- Insert Text at any position in your Ms Word Document
- Arrange, space, and align your lines and paragraph
- Insert and manage Indentations
- Insert and edit Bullets & Numbering
- Add formatting to text
Fasten your seat belt for take-off. To begin, I want to believe you have a basic knowledge of Ms Word, else see our previous tutorials on Microsoft Word. Note that your program window may appear a bit different from the images I have here. Depending on your settings, the operating system and the version of Ms Word you are using.
How to Insert Text at any position in your Ms Word Document
If you are familiar with earlier versions of Ms Word, like Word 97. You may recall that you have to press the Enter Key repeatedly to start typing in the middle of a Word document. Strenuous as it was, but then it was the only way. But that has changed now, beginning with Word 2000. You can simply position your cursor at the middle of a page to start typing.
To position your cursor at the middle of a new page. Open a new Ms Word document. Double click where you want to start typing and you will see the cursor blinking at the very position for you to begin typing.
Arrange, Space, and align lines and paragraphs
In Ms Word, a Paragraph is a continuous flow of text, until you press the Enter key. Whereas a line is a single line on the page, hence a paragraph is made up of several lines. You have the option of adjusting paragraph spacing as well as line spacing.
To create space between your paragraph, simply navigate to the Layout Menu on your Ms Word Ribbon, on Paragraph section look for Spacing, enter values in the Before and After boxes. You can also increase the paragraph indentation as well on this menu.
Line spacing: there are various ways to include line spacing in your document. The shortcut for line spacing are;
- Ctrl+1 = single line spacing;
- Ctrl+5 = 1.5 lines spacing while
- Ctrl+2 = double line spacing.
You may want to use other line spacing apart from the ones listed above. To do that click on the arrow below the paragraph menu to open the paragraph settings dialogue box.
Formatting Ms Word Text
When you type in Ms word, the default font face is applied with the default size. There are instances where you are not okay with these defaults, then you have to format the text to your choice. With format text, you will be able to change the font face, font size, make font Bold, Italicize and underline the text.
To apply these formatting, select the text and click on the respective icons on the font section of the Home tab on the Ms Word Ribbon. You can also use the keyboard shortcuts for most of the commands.
- Ctrl+B = Bold
- Ctrl+I = Italics
- Ctrl+U = Underline
To add other formats not visible on the Ms Word Ribbon. Open the Font dialogue box, by clicking on the arrow below the font section of the home tab on the ribbon.
Ms Word Text Alignment
As you move the mouse over different parts of your Ms document, you will notice an alignment symbol that appears and is dependent on where in the document your mouse is.
Below are the various symbols you may notice.
The left align allows you to align your paragraph to the left, just as the right align allows you to align right while center aligns the text to the center of your page. These features are easily accessible on the home tab of the Ms Word Ribbon under Paragraph. Note that the Paragraph menu appears both on the Layout tab and the Home Tab with different Icons.
Moving Text around in your Word Document
Sometimes, you may need to move some text to another position for a better arrangement in an already typed Word document. To achieve this, first select the text you want to reposition, and then you can do any of the following:
- Click and drag the selected text, observe the cursor as it turns to a thick black bar indicating the insertion point. When the cursor appears at your desired position, then you can release the mouse.
- Press Ctrl+X to cut the selected text, then position the cursor where you want the text to appear and Press Ctrl+V to paste.
- To duplicate the text, Press Ctrl+C to copy and position the cursor where you want to repeat the selected text and then Press Ctrl+V to paste.
You can also use the Cut, Copy and Paste Icons on the Ms Word Ribbon.
Insert and edit Bullet & Numbering
Bullets & Numberings are useful when you have a list in your Ms Word Document. With bullets or numbers, you can differentiate the different segments of the list. Bullets are symbols representing each point on a list, while a numbered list is numbered in a sequential order.
To Create a bulleted list, click on the bullet command Icon on the Home tab of the Ms Word ribbon, notice a symbol shows up at the beginning of your line. As you continue to type, hit the Enter key to show the next bullet.
If you hit the Enter key twice, Word will presume you have finished the list and will stop creating new bullets. To create a sub-list, press the tab key and continue typing. The sublist will appear with a different type of bullet, as shown below. You can create as many sub list as your page can take.
If the text you want to apply bullets to is already typed, just select the text and then click the bullet icon.
You can change the shapes of your bullets, you can also define new bullets using images of your choice. To adjust your bullets from the defaults, select the bulleted list, click the small arrow on the bullet icon, to open a flyout as shown below. Choose any bullet of your choice from the Bullet Library. If no one matches your choice, click Define New Bullet to add your own bullet.
Creating Ms Word Numbered List
Creating a numbered list in Ms Word is similar to creating a bulleted list, except you click on the numbered list command icon instead.
A numbered list can be in alphabets, Roman numerals or figures, you can either start at one or set the numbering value to a number of your choice. To do this and other necessary formattings on your numbering list, click on the small arrow on the numbered list icon.